** Important info from the TDSB about School Advisory Councils during Covid-19 **

School Council Letter – April 28, 2020

School Council FAQ – April 28, 2020

Join Us!

Everyone is welcome to join the Earl Haig School Advisory Council and our monthly meetings. In-person meetings take place in the music room, once a month – alternating between Tuesday & Wednesday – from 7pm – 8:30pm. Child care is provided. During the Covid-19 pandemic, our meetings will take place via Zoom.

Upcoming Meeting Dates:

  • Wednesday, December 14
  • Tuesday, January 17
  • Wednesday, February 15
  • Tuesday, March 21
  • Wednesday, April 19
  • Tuesday, May 16
  • Wednesday, June 14 or 21 (TBD)

2022-23 SAC Election

You don’t need to be on the Council to attend meetings: everyone is welcome! However Council does require some executive roles to be filled. Executives should plan to attend the majority of Council meetings. We meet most months (skipping December and March) alternating between Tuesday and Wednesday nights. If you are able to join, the executive the positions are for one-year terms, elected at the September meeting. You can read about our council positions below.

If you are interested in an elected role, please fill out a Self-Nomination form.

2022-23 SAC Executive Team

Co-Chair: Danielle Rombough

Co-Chair: Julia Stowell

Past Chair: Polly Vandenberg

Co-Treasurer: Daniel Segal and Jennifer Li

Secretary: Cleo Buster

Advocacy Lead: Dara Rawlins-Maynard

Ward Council Reps: Rosalyn Wise and Madelaine Hamilton

Nutrition Program Leads: Pilar Hernandez and Jen Barnes

Communications Committee: Lauren Craig-Welk

Fundraising Leads: Tanya Mustachi and Charlotte Chevallier

Members-at-large:

  • Claire Zaya
  • Charlotte Chevallier

Council Executive Positions:

  • Chair or Co-Chairs: Provide leadership and guidance to the Executive Committee and liaise with the Principal and Vice Principal on School Advisory Council related school matters. Responsibilities also include overseeing Council initiatives and providing guidance and support to sub-committees, chairing Council meetings (minimum of four per year) including leading the development of meeting agendas, and representing the School Advisory Council at various external TDSB
  • Past-Chair: Is the position held by the previous chair in order to facilitate a smooth transition and continuity within the Council.
  • Treasurer: The Treasurer is responsible for maintaining the School Advisory Council financial records including issuing cheques, making bank deposits, preparing financial statements (including annual statement to TDSB) and bank account reconciliation. The Treasurer is a signatory on the bank account. The Treasurer also provides administrative support to Council fundraising endeavours. Key candidate requirements include comfort with and basic understanding of bookkeeping and accounting principles.
  • Secretary: The Secretary attends and takes minutes at each School Advisory Council meeting. The Secretary prepares these minutes for draft review before each subsequent meeting, and works with the Communications Coordinator to ensure their publication in approved form on the Council Blog/Facebook/website.
  • Communications Team: Manages website, e-blasts, social media and the Council email address.
  • Members-at-Large: Participates in Council work as needed, occasionally spearheading specific projects as determined by Council. The voice and vote of the parent community on motions presented at council.
  • Ward 16 Council Representative: Attends Ward 16 Trustee meetings and reports on learnings at Council meetings.
  • Fundraising Lead: Fundraising for resources to improve Earl Haig’s learning experience requires a number of hands and energy. This position would lead the fundraising team and provide some continuity between the variety of fundraising initiatives. The Fundraising Lead is not expected to be at every fundraising event, but rather will work behind the scenes with Event Leads, the Treasurer, and the Chair to keep momentum going.
  • Grade Reps (Kindergarten/Primary/Intermediate): The needs of students and parents/caregivers can vary depending on grade. These Grade Rep positions would ensure Council is fairly representing the needs of all students/families and would act as point persons for families to connect with between council meetings.
  • Advocacy Lead: TBD.
  • Nutrition Program Liaison: TBD.

Don’t have time for an Executive role, but want to volunteer? In addition to these Executive Council roles, we are always in need of dedicated parent volunteers who can provide support in a variety of ways, including volunteers for the school’s snack/lunch program, bake sale volunteers, and much more! View those opportunities here!

For more information about school councils and the valuable role they play in the school community, please visit  Guide to School Councils. For more information about school councils in the TDSB, visit the TDSB’s School Councils page.